Meeting minutes should be accurate and complete. The secretary should remember that meeting minutes may be used as evidence in order to determine whether the LLC was acting properly in approving a certain action, whether to see if an LLC was acting properly as a separate legal entity, and whether a meeting was properly held and a decision properly taken.
The secretary may wish to use a standard form to fill with information for each meeting with a place for attachments. The secretary should record whether resolutions passed with a majority vote and what was discussed at the meeting.
You should record the procedure that was followed to approve each type of resolution, if the requirements for approval vary for those types of decisions.
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